General Expeditions Policies

Young Life Expeditions Policies

2019-2020

 

DEPOSIT

  • Deposit amounts are determined by the Young Life staff based on Expedition type and are non-refundable. Minimum deposit amount for all trips is $100 per person. 
  • Deposits will be applied to final costs.
  • For all groups, a group deposit will be required to reserve the space on the calendar.  This deposit will be applied to the final invoice, or returned to the group if a team is fully funded.  The deposit amount is $500 for international trips, $300 for domestic trips.
  • The minimum deposit amount of $100 deposit per person must be made before a participant is considered part of the team.  This deposit must be noted in Managed Missions prior to the purchase of an air ticket for any individual.  The burden of ticketing costs for people who have not paid a deposit rests with the local YL area or organization leading the trip.

REGISTRATION, FINANCIAL DUE DATES & INFORMATION 

  • ​All funds are to be paid in full by the deadline specified by Young Life. If any deadlines are missed, the participant is responsible for any penalties or expenses. Any outstanding balances may be subject to an additional fee if not paid by the deadline.
  • The IRS allows travel related expenses with Expeditions to be tax deductible based on many factors.  All money for Expeditions, unless otherwise noted, are considered donations and non-refundable even if a person cancels participation.
  • Please note a person serving with Young Life Expeditions is fundraising for the overall team and not their own individual trip. If a team fundraises over the amount needed, excess funds will be directed at the discretion of Young Life Expeditions.
 

ONLINE REGISTRATION & DONATIONS        

  • ​Each person is responsible for registering for their Expedition through the Managed Missions portal.  If the trip leader or other administrator opts to register people, they assume the responsibility of communicating YL policies and agreements based on those found in the Managed Missions registration system.
  • Young Life utilizes Managed Missions for all Expeditions online fundraising. This system is the ONLY online fundraising tool permitted for an Expedition.  (Websites like Go Fund-me and Crowd Rise are not allowed).

                                                                                     

DOCUMENTS & MEDICAL INFORMATION

  • ​We generally do not offer reimbursements for passports, visas, baggage fees and immunizations.
  • Participants are responsible for obtaining any documents required for their participation in an Expedition such as a valid passport, all visas, vaccination certificates and any other documents.  Failure to obtain documents does not negate the terms, conditions and any extra costs incurred for rerouting or delay to travel.
  • Passports must have 6 months validity on them from the return date of the participant’s Expedition.
  • Health Requirements:  Participants must be in good physical and mental health.  Any physical condition, diet or treatment requiring special attention must be reported in writing in the Managed Missions application form. Young Life encourages participants to consult a doctor for specific medical advice about any activities or destinations.  Certain Expeditions may require that the participant obtain medical consent prior to departure as a condition of participation.
  • In order to protect both our participants and our staff, Young Life encourages all travelers to insure they have medical insurance coverage while traveling.  We are able to provide this for you with a preferred vendor for travel and medical insurance for an additional cost.  Please work with your trip leader to insure you have coverage and let YL Expeditions know if you would like us to procure insurance.​
 

CANCELLATIONS & REFUNDS

Young Life is unable to offer full refunds for Expeditions trips.

  • Individual deposit amounts will not be refunded to any participant. 
  • If a cancellation is necessary, please keep these things in mind:
    • ​We can work to accommodate substitute travelers.  There may be additional costs associated with changes, depending on the airline rules and timing of substitution.
    • Funds already raised will remain within their team's account, which is under the discretion of Young Life.
  • ​Young Life encourages trip cancellation coverage if there are any possible reasons that may prevent a participant from traveling.  For those who are paying for an Expedition out of pocket, rather than fundraising, we strongly encourage purchasing additional trip cancellation insurance. 
  • Airline tickets purchased are subject to the airline carrier’s policies.
  • Donation refunds are not available.  

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Address

Young Life Expeditions | PO Box 520 Colorado Springs, CO 80901-0520

Phone: 504-453-6510

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